Every payment stays connected to the booking.
FlexyRent Pay brings online payments into Bike Booking Engine, keeping payments, invoices, balances and refunds connected to the booking without adding extra admin around payment collection.
The value is not just in taking a card payment. It is in removing everything that would normally come next: checking the payment, updating the balance, issuing the invoice and reconciling the information again.
Take online payments without adding extra admin afterwards.
Every financial transaction stays linked to the booking: what has been paid, what has been invoiced, what is still outstanding and any subsequent transactions that have taken place.
From the first payment to the final adjustment, everything stays connected.
A booking can change after it has been confirmed. FlexyRent Pay keeps every new financial movement within the same booking, so the balance and documentation continue to reflect what actually happened.
Booking
The booking is created with the total amount, customer details and agreed conditions.
Less admin around every payment. More control over every booking.
FlexyRent Pay automates the follow-up work that would otherwise leave your team checking payments, updating balances and keeping invoices in sync by hand.
Your team does not need to update the booking manually after every payment.
Payments stop creating extra admin work.
When each payment updates the booking, creates the right paperwork and keeps the balance accurate, your team can focus on running rentals instead of reconciling records.
FlexyRent Pay keeps every payment connected to the booking behind it.
It is not a separate payment tool sitting alongside BBE. Payment activity feeds directly into the parts of the platform that need it, so bookings, invoices and business reporting all work from the same information.
Booking Management
See the booking total, payments received, outstanding balance, extensions and later charges together in one place.
Explore Booking Management →Sales and Business Control
Online payments feed straight into the commercial workflow, keeping sales, revenue and invoicing aligned without duplicate entry.
Explore Sales and Business Control →360 Management Panel
Payment status becomes part of the wider picture of your rental business, alongside bookings, sales and day-to-day activity.
Explore the 360 Management Panel →One source of truth
Customer details, bookings, payments, invoices and later transactions stay in the same system instead of being scattered across separate tools.
Explore Bike Booking Engine →
The real value is the work you no longer have to do around each payment.
Taking the payment is only one part of the process. The real gain comes when it is already tied to the right booking, invoice and balance, ready for your team to work with.
Online payment processing connected directly to your bike rental bookings.
Explore FlexyRent Pay ↗Clear online payment rates for every plan.
Processing costs depend on your active Bike Booking Engine plan and the type of card used. These rates apply to online card payments processed through FlexyRent Pay. You decide through your booking setup how much of each booking is collected online.
Rate for online card payments processed through FlexyRent Pay under the Free plan.
Start freeReduced online payment rate available with the Bike Booking Engine Standard plan.
Get startedLower online payment rate for businesses using the Bike Booking Engine Pro plan.
Get startedThe lowest online payment rate available across Bike Booking Engine plans.
Get startedView rates for other card types EEA premium, UK and international cards.
| Card type | Free | Standard | Pro | Enterprise |
|---|---|---|---|---|
| EEA premium card Commercial and premium cards | 4.05% + €0.25 | 3.55% + €0.25 | 3.20% + €0.25 | 2.80% + €0.25 |
| UK card Cards issued in the United Kingdom | 3.75% + €0.25 | 3.25% + €0.25 | 2.90% + €0.25 | 2.50% + €0.25 |
| International card Issued outside the EEA and the United Kingdom | 4.40% + €0.25 | 3.90% + €0.25 | 3.55% + €0.25 | 3.15% + €0.25 |
Each rate shows the processing cost for online card payments based on your Bike Booking Engine plan and the type of card used. Currency conversion, when required, is charged separately.
When an online payment requires currency conversion, an additional 2% fee will be applied.
Take online payments without separating them from the booking.
Keep payments, invoices, balances and follow-up charges in the same workflow your team already uses to run every rental.
Availability and configuration of some features may vary by plan and specific business requirements.
Frequently asked questions about online payments for bike rentals
Clear answers about how FlexyRent Pay connects online payments, deposits, invoicing, payment links, authorised later charges and refunds directly to each booking.
What is FlexyRent Pay and how does it work for a bike rental business?
FlexyRent Pay is Bike Booking Engine’s built-in online payment solution for bike rental businesses. Payments are handled as part of the booking flow, so payments, balances, invoices and later transactions remain connected to the booking they belong to. This removes the need to manage the booking in one system and reconcile its payments separately.
Can customers pay the full booking online or just a deposit?
Bike Booking Engine lets you define how payment is collected for a rental booking. Customers can pay the full amount online or pay an online deposit with the remaining balance collected later, depending on your payment setup. The payment stays connected to Booking Management so your team can see what has already been paid and what remains outstanding.
Are online payments automatically linked to each booking?
Yes. Every payment processed through FlexyRent Pay is recorded against the relevant booking and updates its balance automatically. Your team can therefore review the payment in the context of the rental itself rather than cross-checking transactions between the booking system and a separate payment platform.
Can I charge for late returns, damage or theft after the bike is returned?
Yes, where the customer has given prior authorisation and the charge is covered by the rental terms they accepted. FlexyRent Pay can be used to collect later charges linked to the booking for situations such as late returns, damage, theft or other agreed costs, without asking the customer to enter their card details again or take any further action.
How do payment links work when the price of a booking changes?
If a booking changes and an additional amount becomes due, you can send the customer a payment link for the difference. Once the payment is completed, the amount is added to the same booking and its balance updates automatically. This keeps additional payments within the original rental rather than creating disconnected transactions.
Does FlexyRent Pay generate invoices automatically for online payments?
Yes. Each online payment automatically creates its invoice and feeds into Bike Booking Engine’s invoicing system. The payment, invoice and booking remain connected within the same operational flow, reducing the manual work involved in keeping payment records, booking balances and invoicing aligned.
How are refunds handled in FlexyRent Pay?
Refunds remain linked to the original payment and to the booking the payment came from. This means a refund does not become an isolated financial transaction: it remains part of the booking’s payment history, making it easier to understand what was charged, what was returned and how the balance changed.
What are the benefits of connecting online payments directly to a bike rental booking system?
Connecting online payments directly to the booking system reduces the administrative work around each rental. Payments update the booking balance, invoices are created within the same flow, and additional payments, later authorised charges and refunds remain tied to the original booking. Your team spends less time checking separate systems and has a clearer financial view of every rental.
Does Bike Booking Engine charge commission on booking revenue?
No. Bike Booking Engine uses fixed monthly software plans and does not take a percentage of your total booking revenue. FlexyRent Pay processing fees apply only to online card payments processed through FlexyRent Pay and vary by plan and card type.
Does FlexyRent Pay place a temporary security deposit hold on the customer’s card?
No. FlexyRent Pay does not place or automatically release a temporary security deposit hold. With the customer’s prior consent under the accepted rental terms, the payment method used for the booking can be securely tokenised and used later to process agreed charges for damage, theft, late returns or other covered incidents. Each later charge is processed as a new transaction and remains linked to the original booking.
